As a Senior Travel & Expense Manager, you will take full ownership of our global Travel & Expense (T&E) landscape and build a scalable, future-proof setup across the organization. With your deep expertise, you will establish clear standards, ensure compliance with country-specific regulations, and act as the go-to expert for all T&E topics.

A key focus of your role will be a project-driven setup phase, where you will design and implement a centralized, company-wide T&E solution, replacing fragmented tools and processes. With your hands-on mindset, you will drive structure, solve complex challenges, and shape a global T&E function while acting as a trusted advisor to stakeholders worldwide.

As a SaaS market leader in the ESG space, we are shaping a sustainable future together. Become part of our dynamic, fast-growing international SaaS unicorn and drive our finance function forward with your expertise and impact!

Your Responsibilities

Travel & Expense Ownership

-  End-to-end ownership of the global Travel & Expense (T&E) process

-  Establishment, stabilization, and continuous optimization of a scalable T&E framework

-  Development, implementation, and governance of global travel policies and standards

Project & System Implementation Focus

- Lead a project-based setup phase to build a best-in-class T&E environment

- Drive the selection, implementation, and rollout of a centralized T&E tool, replacing fragmented systems

- Ensure strong user adoption, process efficiency, and a seamless employee experience

International Policy & Compliance

- Ownership and application of country-specific travel expense regulations across all markets

- Ensure correct implementation of international rules (e.g., per diems in Germany, USA, Spain)

- Act as a subject matter expert for complex T&E topics and ensure compliance with local requirements

Stakeholder Management & Advisory

- Serve as the global point of contact for all T&E-related questions

- Advise internal stakeholders on travel expense policies, compliance, and best practices

- Translate complex regulations into clear, practical guidance for the organization

Process Integration & Finance Collaboration

- Ensure seamless integration of T&E processes into Accounts Payable and ERP systems

- Oversee correct account assignment, cost center allocation, and data quality

- Collaborate closely with Finance, HR, and international teams to align processes

Process Improvement & Digitalization

- Identify process gaps and drive continuous improvements

- Support standardization and scalability of finance processes

- Contribute to automation and digitalization initiatives within the finance function

Your Experience

- 5+ years of professional experience in Finance Operations with focus on Travel & Expense or a closely related field

- A formal degree is not required – what matters most is your proven hands-on experience and deep expertise in Travel & Expense.

- Deep expertise in international Travel & Expense management and strong understanding of country-specific regulations

- Proven experience in building, transforming, or scaling T&E processes, ideally in a project or implementation context

- Hands-on experience with T&E tools (e.g., SAP Concur) and ERP systems (Oracle NetSuite is a plus)

- Strong ability to translate complex policies into clear and actionable guidance

- Excellent process mindset with the ability to design and implement scalable solutions

- Hands-on, execution-driven approach with a high level of ownership

- Strong communication and stakeholder management skills in an international environment

- Fluent in German and English

Join us for this and more...

- A fast-growing B2B tech scale-up with unicorn status

- A purpose-driven mission, working with and for global industry pioneers to solve complex challenges

- Creative freedom through collaborative teamwork and an open communication culture

- Flexibility and strong team spirit through our hybrid working model

- Opportunities for personal and professional growth

- Sustainable mobility options for environmentally friendly commuting

- Team events and offsites with our global teams

- An inspiring work environment in Mannheim (and at our international locations)